Spreadsheet Import
Bring over existing inventory exports and preserve the structure your team already trusts.
Digital inventory ingestion for your art collection
The fastest way to turn your spreadsheets, invoices, and PDFs into structured inventory.
Galerio helps galleries eliminate manual inventory entry by automatically extracting artwork information from existing records, allowing teams to spend less time typing and more time managing collections.
Hours saved
Manual typing removed from intake
Workflow
Review before import
Focus
Gallery operations, not data entry
Research validation
Built through research with gallery professionals and industry experts.
Galerio was shaped by interviews and operations research informed by professionals and experts connected to organizations including the following. These conversations helped validate the need for faster inventory ingestion and a measured review step before import.
Pace Gallery
NYU
Princeton University
School of Visual Arts (SVA)
Problem
Inventory should not start with hours of manual typing.
Galleries & Dealers still spend too much time transferring information between spreadsheets, invoices, PDFs, emails, and existing inventory systems. The work is repetitive, error-prone, and disconnected from the pace of the business.
Spreadsheets
Exports arrive in different formats, and every field needs to be reconciled.
Invoices
Line items and notes must be pulled out by hand before anything can be imported.
PDFs
Artwork PDFs often contain the right data, but not in a usable structure.
Existing systems
Teams still re-enter records when software does not ingest source files cleanly.
Solution
A calm workflow from intake to review.
Step 1
Upload spreadsheets, invoices, PDFs, inventory exports, or even pictures.
Step 2
Galerio extracts all artwork information and structures it cleanly.
Step 3
Your team reviews each record before updating.
Step 4
Inventory is ready to move into your operations.
Features
Designed for teams that need speed without sacrificing accuracy.
Invoice OCR
Read invoice line items, artist names, dimensions, and prices without retyping.
PDF Extraction
Process artwork PDFs and consignment files into clean, reviewable records.
Artwork Record Generation
Convert source files into structured inventory records ready for your system of record.
Bulk Import
Move multiple files at once and keep the ingestion process organized.
Human Review Before Import
Confirm records before anything reaches your live inventory.
Searchable Inventory
Review extracted records in a way that makes it easy to verify, search, and correct.
Fast Onboarding
Get teams running quickly without forcing a change to their core gallery software.
About
Galerio started with a simple frustration: manual inventory entry takes too long, even with the use of paid platforms.
After speaking with gallery professionals, one issue kept coming up. Teams were spending real time copying artwork data from spreadsheets, invoices, and PDFs into their inventory systems. Galerio was built to make that intake process dramatically faster without replacing the software you already rely on for day-to-day operations.
The goal is not to reimagine gallery management. It is to remove the bottleneck at the beginning ingestion so inventory can be updated with less friction.
Built for gallery operations
Optimized for speed, and efficiency
Useful for collection managers, art dealers and registrars
Structured review before anything is imported
Keeps your work calm, precise, and accountable
Request access
If inventory entry is slowing your team down, we should talk.
Request Early Access to join the first group of galleries and art dealers exploring Galerio, or request a demo if you would like a clearer picture of the value we provide.